Project Overview

The Pacific Library Partnership received an LSTA grant in FY 2019/2020 to create the Data Privacy Best Practices Training for Libraries project. This project aims to develop California specific training for libraries on privacy-related topics surrounding library data privacy and digital safety, including privacy policy and procedure best practices, tips for library staff for working with vendors in sharing patron data, and an overview of the data privacy lifecycle in libraries.

This project is a collaborative effort between PLP member libraries and consultants from LDH Consulting, and the final toolkit includes content from other organizations who have invested time and energy in curating content regarding data privacy best practices. You can access the digital version of the data privacy toolkit below, as well as the training resources that were developed as part of this project.

PLP Data Privacy Best Practices Toolkit for Libraries

Data Privacy Best Practices Toolkit Cover Art

The PLP Data Privacy Best Practices Toolkit for Libraries incorporates both high level and detailed information about building and maintaining all aspects of patron privacy programs at libraries. The toolkit’s intended audience is wide-ranging, including administrators who want policy and contract guidance to front line workers who want practical advice about how to protect patron privacy in their daily work. Three of the sections in the toolkit directly tie back to the three main training areas of  the Data Privacy Best Practices Training for Libraries project: the data lifecycle, operationalizing privacy at the library, and managing privacy with vendors. The remaining sections address topics not otherwise covered in the trainings, including specific patron privacy issues and considerations, public computing, and teaching privacy to patrons. At the end of the toolkit is an extensive resource section containing library privacy scholarship, professional standards, regulations, and a number of templates and examples libraries can use to develop their own contract addendums, privacy policies, and privacy workshops. You can download the toolkit at the link below.

Data Privacy Best Practices Toolkit for Libraries

PLP Data Privacy Best Practices Trainings

The following trainings were developed for the LSTA funded Data Privacy Best Practices Training for Libraries project, held in person and online in early 2020.

Protecting Privacy in the Library Patron Data Lifecycle

Slide Deck

Workshop Handout

EXAMPLES AND TEMPLATES

Data Inventory Spreadsheet

Privacy Impact Assessment (PIA) template files:
Operationalizing Library Privacy: Policies, Procedures, and Practice

Training Slides

Workshop Handout (includes annotated bibliography of example privacy notices and policies)

Library Privacy and Vendor Management I: A Privacy Oriented Overview of The Vendor Relationship Lifecycle
Library Privacy and Vendor Management II: Exploring Practical Strategies and Best Practices

Related Events

Protecting Privacy in the Library Patron Data Lifecycle

Protecting Privacy in the Library Patron Data Lifecycle

Operationalizing Library Privacy: Policies, Procedures, and Practice

Operationalizing Library Privacy: Policies, Procedures, and Practice

CANCELLED – Managing Library-Vendor Relationships with Privacy in Mind

CANCELLED – Managing Library-Vendor Relationships with Privacy in Mind

Data Privacy for Libraries is supported in whole or in part by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in California by the State Librarian. The opinions expressed herein do not necessarily reflect the position or policy of the U.S. Institute of Museum and Library Services or the California State Library, and no official endorsement by the U.S. Institute of Museum and Library Services or the California State Library should be inferred.