CARMEL PUBLIC LIBRARY FOUNDATION
Position: Executive Director
Reports to: Board of Directors
Classification: Full-Time&Salaried Employment, At Will
Work Schedule: Typically works 40 hours per week, varies with programs and events
Summary of Position
The Executive Director is the chief administrator and fundraiser for the Carmel Public Library Foundation (CPLF) and is responsible for the overall management of all activities. The Executive Director coordinates the activities of the Board of Directors and its Committees, and all the fundraising activities which further current and long-term library needs. Works closely with the Library Director to ensure CPLF mission is consistent with goals and organizational capacity of the Library. With the Library Director, works with City of Carmelofficials and staff as appropriate and necessary.
Specific Duties & Responsibilities:
Fundraises through systematic approaches and personal contacts, both independently and in cooperation with Board members and library management. This includes individual gifts, annual campaigns, major gifts, planned gifts, sponsorship, lifetime giving and foundation giving and grants.
Educates the public regarding the library’s needs and goals and articulates the vision of CPLF and the library to stakeholders and constituents in the community and beyond.
Creates giving opportunities, strategies and incentives for charitable giving. Builds partnerships within the community that advance this goal. Develops ways to recognize and incentivize donors. Organizes with committees the cultivation events that achieve these goals.
Develops effective, positive, cooperative relationships with library staff, library trustees, city government and staff, friends of the library, professional and civic organizations, and people in the community. Furthers overall awareness and engagement with CPLF and its mission.
Oversees legal and fiscal responsibilities of CPLF, ensuring the Board is advised of its obligations. Maintains and properly manages all necessary financial and legal records.
Prepares an annual budget to use in planning yearly activities of CPLF.
Organizes,with the oversight of the Board President, monthly Board of Director meetings and reports to them the affairs of CPLF. Carries forward the policies and directives of the Board and Committees. Ensures that committee action receives Board approval.
Prepares marketing materials including fundraising campaigns, newsletters, direct mail solicitations, planned giving materials, program materials, electronic materials and other collateral materials as needed.
Organizes a series of public programs that serve to create awareness of the charitable mission, build new audiences, cultivate relationships with friends and donors, create opportunities for publicity and marketing, increase capacity of mailing lists and offer excellent free public service that furthers library mission.
Organizes an orientation process for Board members and works with the Board President to plan and organize an annual board retreat.
Develops long-range planning documents for Board and Library Trustees.
Experience preferred working with Raiser’s Edge, Excel, Word, Quick Books and Constant Contact. Should have a solid working background with a minimum of five years previous fundraising, administration and management with a good understanding of office procedures and practices, and experience working with a non-profit board. Previous, successful grant writing experience required. Previous large-scale event management required. Must have excellent interpersonal skills, excellent writing skills and good computer skills. Must have ability to multi-task and exercise discretion about priorities and workflow. Must have ability to work flexible work schedule including evenings for programs and events. Supervises staff and contractors to efficiently and cost-effectively manage work flow and deliver results.
Organizational Details& Resources
Executive Director reports to the Board of Directors
Executive Director works closely with Certified Public Accountant on financial oversight of organization. Prepares documents for monthly and annual Board Director review. Prepares annual federal and state tax returns, and audit/quarterly/annual comprehensive financial reviews.
Executive Director works closely with the Finance Committee and two professional and independent investment management firms to provide the Board of Directors with financial management strategies that protect and grow the foundation’s endowment and other investment income.
Executive Director works closely and with close oversight with the Executive Committee and Board President on all CPLF personnel matters. CPLF utilizes the human resources of a professional and independent company, PAYCHEK, for payroll processing and accounting.
Executive Director supervises:
· Development Associate (currently part-time position)
· Hourly Bookkeeper
· IT Consultant
· Graphic & Marketing Design Consultant
· Special Events, marketing and production professionals
· Utilizes as necessary on a project basis clerical services at the UPS Store at the Carmel Crossroads
Salary & Benefits
Depends on experience. Compensation package range: $65,000 to $125,000. Medical benefits available. Retirement benefits are also available after successful year of employment.
To apply for this position, please submit a cover letter and resume: Carmel Public Library Foundation, PO Box 2042, Carmel CA 93921 or email email@example.com. No phone calls please.