Job Opening at Carmel Public Library Foundation

Position Description

Position:  Executive Director
Reports to:  Board of Directors
Classification:  Full-Time&Salaried Employment, At Will
Work Schedule:  Typically works 40 hours per week, varies with programs and events

Summary of Position

The Executive Director is the chief administrator and fundraiser for the Carmel Public Library Foundation (CPLF) and is responsible for the overall management of all activities.  The Executive Director coordinates the activities of the Board of Directors and its Committees, and all the fundraising activities which further current and long-term library needs.  Works closely with the Library Director to ensure CPLF mission is consistent with goals and organizational capacity of the Library.  With the Library Director, works with City of Carmelofficials and staff as appropriate and necessary.

Specific Duties & Responsibilities:

Fundraises through systematic approaches and personal contacts, both independently and in cooperation with Board members and library management.  This includes individual gifts, annual campaigns, major gifts, planned gifts, sponsorship, lifetime giving and foundation giving and grants.

Educates the public regarding the library’s needs and goals and articulates the vision of CPLF and the library to stakeholders and constituents in the community and beyond.

Creates giving opportunities, strategies and incentives for charitable giving.  Builds partnerships within the community that advance this goal.  Develops ways to recognize and incentivize donors.  Organizes with committees the cultivation events that achieve these goals.

Develops effective, positive, cooperative relationships with library staff, library trustees, city government and staff, friends of the library, professional and civic organizations, and people in the community.  Furthers overall awareness and engagement with CPLF and its mission.

Oversees legal and fiscal responsibilities of CPLF, ensuring the Board is advised of its obligations.  Maintains and properly manages all necessary financial and legal records.

Prepares an annual budget to use in planning yearly activities of CPLF.

Organizes,with the oversight of the Board President, monthly Board of Director meetings and reports to them the affairs of CPLF.  Carries forward the policies and directives of the Board and Committees.  Ensures that committee action receives Board approval.

Prepares marketing materials including fundraising campaigns, newsletters, direct mail solicitations, planned giving materials, program materials, electronic materials and other collateral materials as needed.

Organizes a series of public programs that serve to create awareness of the charitable mission, build new audiences, cultivate relationships with friends and donors, create opportunities for publicity and marketing, increase capacity of mailing lists and offer excellent free public service that furthers library mission.

Organizes an orientation process for Board members and works with the Board President to plan and organize an annual board retreat.

Develops long-range planning documents for Board and Library Trustees.

Experience preferred working with Raiser’s Edge, Excel, Word, Quick Books and Constant Contact.  Should have a solid working background with a minimum of five years previous fundraising, administration and management with a good understanding of office procedures and practices, and experience working with a non-profit board.  Previous, successful grant writing experience required. Previous large-scale event management required.  Must have excellent interpersonal skills, excellent writing skills and good computer skills.   Must have ability to multi-task and exercise discretion about priorities and workflow.  Must have ability to work flexible work schedule including evenings for programs and events.  Supervises staff and contractors to efficiently and cost-effectively manage work flow and deliver results.

Organizational Details& Resources
Executive Director reports to the Board of Directors

Executive Director works closely with Certified Public Accountant on financial oversight of organization.  Prepares documents for monthly and annual Board Director review. Prepares annual federal and state tax returns, and audit/quarterly/annual comprehensive financial reviews.

Executive Director works closely with the Finance Committee and two professional and independent investment management firms to provide the Board of Directors with financial management strategies that protect and grow the foundation’s endowment and other investment income.

Executive Director works closely and with close oversight with the Executive Committee and Board President on all CPLF personnel matters.  CPLF utilizes the human resources of a professional and independent company, PAYCHEK, for payroll processing and accounting.

Executive Director supervises:
·         Development Associate (currently part-time position)
·         Hourly Bookkeeper
·         IT Consultant
·         Graphic & Marketing Design Consultant
·         Special Events, marketing and production professionals
·         Utilizes as necessary on a project basis clerical services at the UPS Store at               the Carmel Crossroads

Salary & Benefits
Depends on experience.  Compensation package range: $65,000 to $125,000.  Medical benefits available.  Retirement benefits are also available after successful year of employment.

To apply for this position, please submit a cover letter and resume:  Carmel Public Library Foundation, PO Box 2042, Carmel CA  93921 or email  No phone calls please.

Expanding Leadership and Management Perspectives Announcing a professional development program for middle managers!

What: An intensive, year long program for ten to twelve people focused on improving problem solving skills, understanding the big picture of the environment in which public libraries operate, and strengthening professional networks.

Whether you want to move up or are focused on being more effective in your current job, participation in this program will expand and improve your skills and performance as a member of a library management team.

Who: Managers that currently report to an executive (deputy/assistant director or library director) such as division managers, branch managers, unit or service level managers. More than one person from a member library may participate.

Why: You will be more effective and have more influence if you have a better understanding of the context in which the library operates. You will be better able to assist in leading and managing your library during this time of great change in libraries, local government and society.

How: Participants will meet monthly (meetings will be one Friday per month – participants will be polled before setting the specific recurring Friday) for day long meetings rotated among the participants’ libraries. Each meeting will focus on a leadership or management topic such as developing influence, relationships with Friends and Foundations, managing change, operating in a political environment, measuring and evaluating service effectiveness, and project management.

Each participant will research and present a topic to the group for in-depth discussion; guest speakers and the program facilitator will provide additional perspectives on the topics. A tour of the host library and time for networking during a working lunch will be included.

Program facilitator:  Jane Light, formerly director of San Jose and Redwood City libraries and currently a library management coach and consultant.

 Cost to participate: $900. PLP is subsidizing a portion of the total program cost.

To apply: Complete the attached Statement of Interest by December 2, 2016 and send it to Jane Light, Program Coordinator, at  Call her at 650-533-0548 with questions or for more information.

Announcing a 2017 session of PLP’s successful professional development program for library executives

Are you fairly new in your current job and want to learn with and from peers and strengthen your network of local library leaders?

Have you been in your current job for a while and want an opportunity to refresh your network and broaden your problem-solving repertoire?

What:  A professional development program for 10-12 PLP library executives beginning early in 2017 that builds and deepens the problem solving skills and peer networks of participants in a confidential and non-competitive environment. It focuses on the most pressing issues you and your library are facing.

How: Library executives gather together monthly for a day long meeting that is planned and facilitated by the program coordinator, Jane Light. Participants commit to make attending meetings a priority and specifically to miss no more than 2 meetings. Only one executive (library director, assistant/deputy director or person designated second-in-charge) may participate from a member library.

At each meeting a participant presents a critical problem he or she is facing. In a structured manner, the problem is analyzed and discussed by participants with suggested approaches offered after full discussion of the issue. All participants agree to keep the issue and the discussion confidential. The presenter informs the group of his or her decision or action afterward. Over time, each participant will take a turn.

In addition, meetings feature a tour of the hosting library and a guest for a portion of the time that presents and discusses information or issues of particular interest. Guests have included a former city manager, a political consultant, and an HR director.  Books, articles and other resources of interest to the group are shared and presented for discussion. Participants may also lead a portion of a meeting on a specific topic of interest.

Meetings start at 9:30 and end at 3:30 and are rotated among the participating libraries. Refreshments and a working lunch will be provided.

Cost to participate: $1000. PLP is subsidizing a portion of the total program cost.

Timeframe:    Meetings will be one Friday per month – participants will be polled before setting the specific recurring Friday.

To apply: Complete the attached Statement of Interest by Dec 2, 2016 and send it to Jane Light, Program Coordinator, at  Call her at 650-533-0548 with questions or for more information. If there are more applicants than spaces, members of the PLP Executive Committee will work with Light to select participants.

Job Openings at Sunnyvale Public Library

Job Opening: FT and PT Librarian
The City of Sunnyvale is seeking to fill the full-time librarian and part-time librarian positions in Adult Services with energetic and highly motivated individuals who possesses excellent customer service, technical and interpersonal skills.

The ideal candidate will have experience working closely with the public in a fast-paced full-service library environment. Key responsibilities include creating new and innovative programs for the public, using state-of the-art technology to develop library content, and selecting interesting and relevant titles for the collection. Special projects may include working on plans for a new branch library and community center in north Sunnyvale and expanding the Library’s community engagement and outreach activities.

The Adult Services Librarians works under the direction of the Supervising Librarian and other management staff in a team-oriented and forward-thinking environment. For more information or to apply, visit the links below:

Librarian – Part-Time

Librarian – Adult Services

Job Opening: Library Assistant

The City of Sunnyvale is seeking to fill the position of Library Assistant with a friendly, confident, energetic, and highly motivated individual with great customer service, technical and interpersonal skills.

The ideal candidate will have experience working closely with the public and coordinating workflow in a fast paced library circulation environment. They will possess leadership and supervision skills and demonstrate the ability to provide excellent customer service to members of the public and staff alike.

For more information or to apply, visit:

Library Assistant

Literacy Advocate at City of Santa Clara

The City of Santa Clara is Hiring a Literacy Advocate!

To apply and for more information click on this link: